Certificates
Read registration number, chassis number, maker, model, first registration and expiry dates.
1. Upload documents
Send photos or PDFs on LINE and extract vehicle information.
Vehicle certificates, receipts, invoices, B/L, export permits and export vehicle information are read and organized by chassis number.
What it reads
Reduce the first manual entry step.
Receipts and invoices
Read amounts, dates, counterparties and vehicle references for purchase or cost records.
Field problem
Japanese vehicle documents are hard to process when every file has to be checked manually.
Too many certificate fields
Registration number, chassis number, first registration and expiry dates are easy to miss when your staff is not used to Japanese forms.
Receipts separate from vehicles
Amounts and dates are not enough. The document has to be linked to the correct vehicle record.
Photos and PDFs are mixed
Documents arrive through LINE, Drive, paper and email, then must be reorganized by vehicle.
Japanese reading burden
The workflow helps foreign exporters in Japan focus on key fields instead of reading every label manually.
Reading flow
Upload, recognize, confirm and register.
1. Send on LINE
- Photos or PDFs
- Document type detection
- Saved for later tracking
2. Extract key fields
- Chassis number, plate number, maker
- Model, first registration, expiry
- Amount, date, counterparty
3. Update the ledger
- Match existing vehicles
- Create new vehicle candidates
- Allow manual corrections
Organized result
Scattered documents become vehicle-level records.
Vehicle record
Documents are organized around the chassis number so stock, export and sale status can be checked later.
LINE to ledger
Your team can start from LINE instead of searching for the correct spreadsheet screen.
Trust and caution
AI OCR helps, but final confirmation is still part of the workflow.
Confirm before registration
Read results should be checked and corrected before they become final records.
Unreadable files
Blur, glare, folded pages and handwriting may need resending or manual input.
Sensitive information
You can mask unnecessary personal information in sample documents before asking for a demo check.
Related details